ECEN Immigration
Description
We are looking for a full-time Administrative Assistant to join our team as soon as possible. Work must be completed at the physical location. There is no option to work remotely.
Position: Full-time/ permanent, 32-40hrs/week(1 vacancy)
Shift: Day, Evening, Weekend, On Call, Flexible Hours
Language: English
Responsibilities
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Supervise office and volunteer staff
Qualifications
Education
- Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Social Media
- Adobe Acrobat Reader
- Electronic mail
Security and safety
- Criminal record check
Transportation/travel information
- Valid driver's license
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Organized
- Team player
- Client focus
- Time management
- Due diligence
- Quick learner